10 Best Laptops for QuickBooks and Accounting 2021

Every business (whether it is small or large) has its own requirements and one of them is managing the accounting records. To keep a record of all the activities related to investments and profits, they need accounting software to keep a track record of such activities. To get this job done there is an accounting software named “Quickbooks” that can maintain your daily accounting records. So, if you’re looking for the best laptops for QuickBooks, here we have written a detailed guide to find the best business laptop for accountants to work on QuickBooks.

Basically, QuickBooks comes in two different variants- QuickBooks for Desktop and QuickBooks Online. In the first one, you can install or download through a CD or a DVD on your computer, and in the second variant, you can easily access it by using the normal internet browser and take advantage of the cloud created by QuickBooks.

QuickBooks is actually Software as a Service (SaaS), one can easily access it just by using an internet connection on their device. So, to buy the best laptop for QuickBooks online, you don’t have to spend much. Any cheap laptop would also do this work if it has good internet connectivity to work on QuickBooks online.

For QuickBooks for Desktop, there are the minimum system requirements you need to keep in mind to work on this software. These requirements are:

System Requirements for Buying a laptop for QuickBooks online

  • Processor – The laptop should have a minimum 2.4GHz processor.
  • RAM – minimum 4GB RAM (a greater RAM size is recommended to provide better speed)
  • Storage – A minimum of 2.5GB of disk space (additional storage required for storing the data and different files)
  • Display – The laptop must have a display of a minimum of 1280 × 1024 resolution.
  • Connectivity – Should have all the essential connectivity ports including Wi-Fi / Ethernet to use the internet.

So, based on these requirements, we have listed some of the best laptops for accounting on QuickBooks 2021. All these laptops are ideal to run all versions of QuickBooks software such as QuickBooks for Desktop Pro/Premier/Enterprise 21.0.

For now, let’s start with the cheapest laptop for QuickBooks followed by the most ideal laptops (some kind of expensive) for accountants.

Top 10 Best Laptops for QuickBooks

1. Best Budget Laptop: Acer Aspire 5

Acer Aspire 5 A515

Acer Aspire 5 is an affordable and high-end laptop that is a perfect fit for the business world. With a solid design and quality features, this laptop is great for accounting on QuickBooks. The laptop is powered by the latest 11th gen Intel Core i5 processor with a maximum clock speed of 4.2GHz which makes the laptop more powerful. The laptop comes with 8GB of RAM which is good for multitasking and app handling.

Although storage on this laptop is 256GB of M.2 PCIe SSD, it is good enough to run programs smoothly. The Intel Iris Xe graphics make it ideal for things like photo and video editing, gaming, and work-related functionality. The laptop is featured with a 15.6-inch full HD display which lets you enjoy your favorite movies and videos with lifelike colors and sharp details. All these features make Acer Aspire 5 the best budget laptop for QuickBooks.

Hardware Specifications of Acer Aspire 5 Core i5 Notebook
Processor 11th Generation Intel Core i5-1135G7 Processor (Up to 4.2GHz)
RAM 8GB DDR4
Storage 256GB NVMe SSD
Display 15.6″ FHD IPS (1920 x 1080) WLED-backlit Display
Graphics Intel Iris Xe Graphics
Operating System Windows 10 Home
Battery Life Up to 8.5 hours
Weight 3.64 lbs

Pros

  • Fingerprint reader
  • Slim and lightweight design
  • Stunning narrow bezels display
  • Wireless Wi-Fi 6 convenience
  • USB-C port

Cons

  • No SD card slot
  • No optical drive

2. Best Overall: ASUS ZenBook UX325EA-XS74

ASUS ZenBook 13 UX325EA

When it comes to a sleek and powerful laptop, the ASUS ZenBook UX325 always remains on our top priority list. Its lightweight design and long-lasting battery make it perfect for business people who travel a lot. The laptop is featured with an Intel Core i7 11th gen processor paired with 16GB of RAM and 512GB of solid-state drive that ensures your software runs smoothly.

The ZenBook UX325 has an amazing 13.3-inch OLED NanoEdge display that brings lifelike colors at any brightness level, with deep blacks for enhanced realism. For connectivity, you’ll get all the essential ports such as USB 3.0, HDMI, Thunderbolt 4 USB-C, 802.11a/c WiFi, and SD Card Reader. 

The Zenbook 13 comes with a full-size backlit keyboard, a rubberized palm rest, and an extra-wide touchpad that provides a comfortable typing experience. This ultrabook’s battery life can endure up to 13 hours so you will be able to run QuickBooks for Desktop as well as QuickBooks Online without any problem. Overall, this laptop has everything one needs for accounting and other office purposes.

Hardware Specifications of ASUS ZenBook 13 Laptop
Processor 11th Generation i7-1165G7 Processor 2.8 GHz (Turbo up to 4.7GHz)
RAM 16GB DDR4
Storage 512GB SSD
Display 13.3″ FHD OLED 400nits (1920 x 1080) 4-sided nano-bezel display
Graphics Intel Iris Plus Graphics
Operating System Windows 10 Pro
Battery Life Up to 13 hours
Weight 2.45 lbs

Pros

  • Long battery life
  • Performance worth the money
  • Elegant blue aluminum chassis
  • Latest Intel processor
  • Fast charging support

Cons

  • No fingerprint reader
  • Slightly dim display

3. Dell Inspiron 15 5502

Dell Inspiron 15 5502This Dell hybrid laptop is affordable, powerful, and convenient to use which makes it perfect for accountants who are looking for an ultraportable laptop for QuickBooks. It comes with an elegant thin-bezel design with a 15.6-inch full HD display that lets you view images from a wide range of angles.

This laptop offers a lightweight design, making it convenient to use while working on QuickBooks. You get an Intel Core i5 processor paired with 8GB RAM and 512GB of solid-state drive that delivers lightning-fast responsiveness and better overall performance. Furthermore, the Inspiron 15 features a fingerprint reader that allows you to log in quickly without entering your password.

It also comes with Intel Iris Xe graphics which provides enhanced speed and excellent productivity. In terms of connectivity, the laptop for Quickbooks offers one USB 2.0 port, one USB 3.1, a USB Type C port along with a MicroSD slot, HDMI, and a 3.5mm audio jack. All-in-all, the Dell Inspiron 15 5502 meets all types of needs to run Quickbooks Pro and Quickbooks Premier smoothly.

Hardware Specifications of Dell Inspiron 15 5502 Laptop
Processor 11th Generation Intel Core i5-1135G7 Processor (up to 4.2GHz)
RAM 8GB 3200MHz DDR4 (up to 32GB)
Storage 512GB M.2 PCIe NVMe SSD
Display 15.6” FHD IPS (1920 x 1080) Anti-Glare LED-Backlit Narrow Border Display
Graphics Intel Iris Xe Graphics
Operating System Windows 10 Home
Battery Life 7 hours
Weight 3.78 lbs

Pros

  • USB Type-C port
  • Backlit keyboard
  • Fingerprint reader
  • SD card reader
  • Support Intel Wi-Fi 6

Cons

  • Battery could be better
  • No touchscreen display

         Check out: Best Intel Core i5 Processor Laptops

4. Best Cheap Laptop: ASUS VivoBook 15

ASUS VivoBook F512DAThe Asus VivoBook 15 is one of the highly productive and affordable laptops from ASUS, which is meant to fulfill productive as well as accounting needs. This 15.6-inch laptop provides much more than what QuickBooks demands. The laptop features a 10th Generation Intel Core i3 processor, 8GB of RAM, and 128GB of a solid-state drive for lightning-fast performance.

Its stunning FHD high-resolution display provides color-rich images from wide viewing angles. For connectivity, this laptop offers USB 3.1 Type-C (Gen1), USB 3.0, USB 2.0, HDMI, headphone/mic, and Dual-Band 802.11ac Wi-Fi which is a great advantage if one is using QuickBooks online.

The VivoBook 15 is only 3.7 lbs light and features a long-lasting battery with a lifespan of 8-hours that makes this laptop stand out from the crowd. All these high-end features give us a solid reason to include Asus VivoBook 15 in our list of best laptops for accountants.

Hardware Specifications of Asus VivoBook 15
Processor 10th Generation Intel Core i3-1005G1 Processor (Turbo up to 3.9GHz)
RAM 8GB DDR3L 1600MHz
Storage 128GB SSD
Display 15.6 in HD LED Display with 1920 x 1080 Resolution
Graphics Intel UHD Graphics 620
Operating System Windows 10 Home S
Battery Life Up to 8 hours
Weight 3.75 lbs

Pros

  • Backlit keyboard
  • Affordable price
  • Thin bezel display
  • Great selection of ports

Cons

  • Poor battery life
  • Weak display

5. Lenovo Ideapad 3 Best Business Laptop

Lenovo Ideapad 3 81WE011UUSThe Lenovo Ideapad 3 is one of the best business laptops which comes with great features one needs to make the most out of QuickBooks. This laptop comes with a silver plastic chassis that feels durable and sturdy. This Lenovo laptop equipped with a compact 14-inch display running at a resolution of 1920 x 1080 pixels, which is a reasonably bright and crisp screen.

The Ideapad 3 gets the 10th gen Intel Core i5 processor, 8GB of RAM, and a fast 512GB solid-state drive. This laptop has all the power to handle QuickBooks or any other accounting software very easily. The battery life of this laptop is also impressive which lasts longer up to 9-hours, which is quite impressive in this price range.

Highlighting the connectivity of Ideapad 3, it is featured three USB-A ports, an HDMI-out port for an external monitor, a 3.5 mm headphone jack, and an SD card slot. The laptop weighs just 3.3 lbs, which isn’t at all difficult to lug around the office or the house. If you’re looking for the best affordable laptop for QuickBooks, then it’s worth getting this on your shortlist.

Hardware Specifications of Lenovo IdeaPad 3 14-inch Laptop
Processor 10th gen Intel Core i5-1035G1 Dual Core Processor (Turbo up to 3.60Hz)
RAM 8GB 2666MHz DDR4
Storage 512GB NVMe SSD
Display 14″ LED Backlit anti-glare FHD Display (1920×1080) Display
Graphics Intel UHD Graphics
Operating System Windows 10 Home
Battery Life Up to 9 hours
Weight 3.3 lbs

Pros

  • Budget-friendly
  • Camera with privacy shutter
  • SD card slot and PCIe x4 support
  • Comfortable typing experience

Cons

  • Lacks USB Type-C port
  • Display could be brighter
  • No keyboard backlighting

6. Best for Accounting Students: HP 15.6″ Notebook

HP 15-dy2021nr NotebookThis HP 15.6″ laptop is another highly recommended budget laptop you can buy for QuickBooks. With powerful features, portable design, and affordable prices, this laptop is everything one needs for managing work and entertainment, simultaneously. It is the 11th gen Intel Core i5 laptop that offers 8GB of RAM making it good enough for handling multiple apps at the same time. Its huge 256GB of solid-state drive storage lets you store files at a fast speed.

The battery life of this laptop is great, and you can easily squeeze in 9 to 10 hours with normal usage. The laptop comes with a 15.6-inch display that uses IPS technology to deliver wide viewing angles on the FHD resolution. With greater connectivity, this laptop is great to use QuickBooks Online without having any issues.

Apart from this, the laptop offers a full-sized keyboard, Wi-Fi 6, and Bluetooth 5 connections, letting you surf and speed through tasks comfortably. If you’re looking for a budget laptop for Quickbooks which performs well and looks premium, then the HP 15-dy2021nr is definitely worth a look.

Hardware Specifications of HP 15-dy2021nr Notebook
Processor 11th Generation Dual-Core Intel Core i5-1135G7 Processor, Up to 4.2GHz
RAM 8GB DDR4
Storage 256GB NVMe SSD
Display 15.6” Full HD WLED-backlit (1920 x 1080) anti-glare Display
Graphics Intel Iris Xe Graphics
Operating System Windows 10 Home
Battery Life Up to 9 hours
Weight 3.75 lbs

Pros

  • Stylish looks
  • USB Type-C port
  • Expandable SSD storage
  • Comfortable keyboard

Cons

  • Lacks fingerprint reader
  • No backlit keyboard

         Check out: Top 10 Best Laptops Under $600

7. Dell Inspiron 3000 (3505)

Dell Inspiron 15 3505

If you need a big-screen laptop with plenty of customization options, Dell Inspiron 3000 is one for you and available at rather a reasonable price. This powerful machine is ultraportable and lightweight which perfectly fits for accounting and businesspeople. The Inspiron 15 comes with a mostly plastic build and the keyboard deck has a metallic finish that makes it an attractive machine.

On this laptop, you get a 15.6-inch full HD non-touchscreen with narrow bezels that deliver a clear, bright image that’s easy on the eyes. Despite a 15.6-inch screen, the Inspiron 3000 isn’t too heavy and large to carry around. The connectivity ports include two USB Type-A ports, a USB Type-A port, an HDMI port, and an audio jack.

The Dell Inspiron 3000 is powered by an AMD Ryzen 5 3450U processor paired with 8GB of RAM, so you can easily multitask and switch between open applications. Thanks to its long-lasting battery performance of up to 7.5-hours that let you stay productive for a long day. Overall, it is a perfect combination of productivity and portability to perform most of the demanding tasks.

Hardware Specifications of Dell Inspiron 3000 Laptop
Processor AMD Ryzen 5 3450U Mobile Processor (Turbo at 2.1GHz)
RAM 12GB 2400MHz DDR4
Storage 512GB M.2 PCIe NVMe SSD
Display 15.6″ FHD (1920 x 1080) Anti-glare Narrow Bezel Display
Graphics Radeon Vega 8 Graphics
Operating System Windows 10 Home
Battery Life Up to 7.5 hours
Weight 4.04 lbs

Pros

  • Adequate sound quality
  • HDMI and Ethernet ports included
  • Comfortable keyboard
  • Decent battery life

Cons

  • Touchpad tracking could be better
  • No USB-C port
  • No backlit keyboard

8. Lenovo ThinkPad Edge E15

Lenovo ThinkPad Edge E590

Lenovo ThinkPad is one of the most popular series in the business laptops category. The Lenovo ThinkPad Edge E15 is a powerful and efficient laptop that comes with all the essential features required for accounting and business. The laptop has a 15.6-inch HD display that offering clear and crystal images with wide viewing angles.

This laptop is packed with an 11th Gen Intel Core i5 processor and 16GB of RAM, which can confidently handles whatever tasks come your way. Its 512GB of the solid-state drive may not be enough for you if you want to store a large number of files, but you can upgrade it if needed.

The port section includes USB-C, USB 3.1, HDMI, and 2 x 2 AC WiFi make it ideal for QuickBooks online. The only downside of Edge 15 is that it lasts just 6 hours and 57 minutes of Web browsing, and 6 hours and 54 minutes of video playback. If you are looking for a great mix of business and consumer features, it’s the best Lenovo ThinkPad laptop for QuickBooks 2021 for accounting.

Hardware Specifications of Lenovo ThinkPad Edge E15 Gen 2
Processor 11th Gen Intel Quad Core i5-1135G7 Processor (Turbo up to 4.2GHz)
RAM 16GB DDR4
Storage 512GB NVMe SSD
Display 15.6″ Full HD (1920×1080) LED backlight Anti-glare Display
Graphics Intel UHD Graphics 620
Operating System Windows 10 Pro 64
Battery Life Up to 5-6 hours
Weight 3.75 lbs

Pros

  • Spill-resistant keyboard
  • Loud stereo speakers
  • Supports Wi-Fi 6 and two M.2 PCIe x4 drives
  • Comfy keyboard with 10-key numpad
  • Solid performance

Cons

  • Big and heavy
  • Short battery life
  • Non-Backlit keyboard

        Check out: Top 10 Best Laptops Under $500

9. Best with MacOs: Apple MacBook Pro 13

Apple 13 MacBook Pro M1 Chip

If you’re not on a tight budget and looking for the best laptops for QuickBooks – we recommend you buy this Apple MacBook Pro 13. It is one of the most powerful laptops with high-end specifications and hardware configurations. Its ultraportable design, incredible battery life, and outstanding performance make it a perfect laptop for businesspeople.

The new MacBook Pro 13 is equipped with Apple’s powerful M1 chip with an 8-core CPU and 8-core GPU which provides enhanced speed and increases productivity. Although its 256GB of storage space is not very huge as compared to other laptops in this list, it is good enough for accounting on QuickBooks.

The battery on MacBook Pro M1 lasts an amazing 17 hours of web browsing, and 20 hours of video playback. Its long-lasting battery, backlit keyboard, and other powerful configurations make it worth buying for business works. For those who want a powerful powerhouse of a laptop for working on the road, then MacBook Pro M1 is a splendid investment.

Hardware Specifications of Apple 13″ MacBook Pro – M1 Chip
Processor System on Chip (SoC) Apple M1 chip; 8-core CPU
RAM 16GB 2133MHz LPDDR3
Storage 256GB SSD
Display 13.3″ FHD LED-backlit Retina (2560×1600) Display
Graphics Apple 8-core GPU
Operating System macOS BigSur
Battery Life Up to 17-hours
Weight 3.0 lbs

Pros

  • Excellent performance
  • Bright and colorful display
  • Thin and light
  • Exceptional battery life
  • Comfortable magic keyboard

Cons

  • Lack of ports
  • Limited to 16GB of RAM

Check out: Top 10 Best Laptops Under $1000

10. Best 2-in-1 Laptop: Microsoft Surface Pro 7 New Release

Microsoft Surface Pro 7

Microsoft Surface Pro 7 is a new release in Surface Pro series notebooks. Surface Pro 7 is meant to be a true laptop replacement and packed with many high-end features. This thin and lightweight notebook is all about performance improvements tied with a shiny new color scheme.

This 12.3-inch laptop comes with a PixelSense touchscreen display with a resolution of 2736×1824 pixels which works as smoothly as silk. The laptop is powered by a 10th-generation, quad-core Core i5 processor, and 8GB of RAM that delivers an exceptional computing experience.

Surface Pro 7 is great for people who have to do a lot of work in a day because it offers 10.5-hours of long battery backup. Unlike its previous versions, Surface Pro 7 offers a USB-C port, but sadly it doesn’t include Thunderbolt 3 so it’s limited to USB 3.1 speeds. Overall, its highly productive hardware specifications make it an ideal laptop for all-purpose, especially for business and students.

Hardware Specifications for Microsoft Surface Pro 7
Processor 10th generation Intel Core i5 Processor 1.3 GHz
RAM 8GB LPDDR3
Storage 128GB SSD
Display 12.3″ PixelSense touchscreen display (2736×1824) Display
Graphics Intel Iris Plus Graphics
Operating System Windows 10 Professional
Battery Life Up to 10.5-hours
Weight 1.7 lbs

Pros

  • lightweight design
  • Sharp display
  • Long battery life
  • Includes USB-C
  • Solid performance

Cons

  • Accessories sold separately
  • no Thunderbolt support

Frequently Asked Questions

1. How many computers can you install QuickBooks on?

With a single-user license, you can install Quickbooks on a total of two computers that are owned by you only. However, you need to use each system separately and run only one installation at a time.

2. Can I install QuickBooks on my laptop without a CD drive?

Yes, you can install QuickBooks Desktop directly from Intuit without disk installation. Most of the latest laptops don’t offer DVD drives, so it’s the most efficient way to install Quickbooks.

3. Can I use the Quickbooks Desktop version as well as QB Online on my laptop?

Yes. To use the Quickbooks Desktop version, you must have installed the full desktop program of QuickBooks on your laptop. However, for the QB online version, you must have an active internet connection. You should also check that your device meets the system requirements.

4. Will QuickBooks run on a Chromebook?

Yes, you can easily use Quickbooks Online on a Chromebook. However, you can’t use the QB Desktop version in Chromebook as it works best in the version for Windows.

5. How much RAM do I need to run Quickbooks?

To run Quickbooks software, your laptop must have at least 4GB of RAM. However, 8GB RAM is recommended if you have multiple users working on the software.

Final Words

These are the top recommended best laptops for QuickBooks. So before buying any laptop, read reviews and hardware specifications to ensure the quality of the product and choose the laptop which suits your needs.

We hope this guide on the best business laptop for QuickBooks will be helpful to you. If you have any questions or suggestions regarding this guide, let us know in the comment section below.

17 thoughts on “10 Best Laptops for QuickBooks and Accounting 2021”

  1. David Guetta

    Hi, I’m looking for a 15 inch laptop for QuickBooks that can run all accounting software. Could you please suggest me great one?

    1. Best Laptop Ninja

      Hi David,
      Get yourself the Acer Aspire 5 from the above list. It will be best for your work requirements.

  2. Amanda

    Hello, I’m purchasing a lawn care & snow removal small business with established accounts with the current owner using Quickbooks. What’s the best computer for me to use Quickbooks Premier for the accounting functions as well as connecting with a printer for billing functions? Thanks.

    1. Best Laptop Ninja

      Hi Amanda,

      If you have a good budget, we would recommend you to get the Asus VivoBook S Laptop for yourself. It offers the best specs you can get for the price and it should be good enough for Quickbooks Premier. Or the Acer Aspire 5 will be great for a budget price.

  3. Carrie Huggins

    I’m looking for a laptop to run QuickBooks Enterprise 19. Will any of the ones above work well? I’d love a touch screen but I’ll take just about anything that will work at this point.

    1. Best Laptop Ninja

      Hi Carrie,

      We would recommend you to buy the Acer Aspire E 15 laptop for yourself. It comes with powerful specs that are capable enough to handle QuickBooks Enterprise 19 and its battery life is also very good. It lasted for 15 hours in our tests so it will be good for you. Apart from that, touchscreen laptop like Dell Inspiron 13 5000 is also good for QuickBooks but it consume more power than non-touch display laptops.

  4. Dianna Marino

    Hello I’m looking for a unicorn i think. I’m looking for a laptop that will run quickbooks that is touch screen and can turn into a tablet BUT the keyboard needs to have the numeric keypad. I will be using this is a primary business computer, I will also need to print invoices etc. Does such a thing exist?

    1. Best Laptop Ninja

      Hi Dianna,

      Based on your requirements, we recommend you to go for HP Pavilion X360 2019 Premium laptop. It has 15.6″ 2-in-1 touchscreen display so you can easily use it as a tablet. Moreover, the laptop also offers a full-size keyboard with numeric keypad which feels good. You can easily use it for QuickBooks as well as for other business tasks. Hope this helps!

  5. Brittany

    Hello,

    I am going to be taking over accounting for my boyfriend’s business. They currently are PC users. I have a MacBook Pro that I was thinking of putting the desktop version but I want to make sure things are still interchangeable through Quickbooks (and I do not think they are pc to Mac). What is your suggestion for someone who isn’t so PC savvy? I want to make sure it has enough durability, speed, and storage. Thanks.

    1. Best Laptop Ninja

      Hi Brittany,

      If you’re going to use the desktop version for Quickbooks, we suggest you use Dell Inspiron 15 5593. The laptop has enough durability, speed with Intel Core i5-1035G1 Processor, and storage (256GB SSD). It is capable to handle multitasking with ease. Just go for it and you will not regret buying it.

  6. Kathryn

    I work as an accountant with many different clients and I use both desktop and QB Online. I often have 10+ pdf files and multiple spreadsheets and browser windows open going back and forth between desktop files. I’m tired of spending so much time opening files. I am wasting time. I need something that is not so sluggish. My current laptop is a Dell but only has a celeron processor at 1.6ghz. Is this why things are so slow or is it because I have too many files open (only 1 qb file at a time)?

    1. Best Laptop Ninja

      Hi Kathryn,

      The processor, and RAM play an important role in speeding up your multitasking. The latest processor and more RAM you have, the better would be multitasking. You’re facing this issue because of the Celeron processor where opening more than one page in the browser slowing it down to a crawl.

      We recommend you to go for Acer Aspire E 15 or Acer Aspire 5 that comes with Intel’s 8th and 10th generation processors respectfully. Apart from this, both laptop offers 8GB of RAM and 256GB of SSD to speed up your multitasking. Hope this helps!

  7. Clay

    Hello,
    I’m needing a laptop for Quickbooks desktop. It needs to have a place for the CD Rom. What do you recommend?

    1. Best Laptop Ninja

      Hi,

      Based on your needs, we recommend you to buy the Dell Inspiron 15 5000 that comes with Intel Core i3 processor, 12GB RAM, 512GB SSD + 1TB HDD along with the optical drive DVD.

  8. Vee

    I need a laptop with Quickbooks already installed for Christmas. Does that exist and what is the best one?

    1. Best Laptop Ninja

      Hi, Unfortunately, there’s no laptop available with Quickbooks already installed. You’ll have to install it separately on your laptop. If you’re looking for a good laptop for Quickbooks, you can choose between Acer Aspire 5 or Dell Inspiron 15 5593. Both perform well and comes with an affordable price tag.

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